Compliance Fundamentals

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Compliance Fundamentals

Review the following list of basic compliance issues that apply to campus Service Centers serving Ledger 5 Projects. (For the  Service Center Waiver referenced in the second note below, please access it by clicking here.)

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In addition to the notes in the chart above, the following are also important requirements:

  • C&G projects must be charged the lowest rate. No one can be charged a lower rate than the C&G project and absolutely no “free” usage is allowed.
  • Rates cannot be set to subsidize any unbilled usage in the Service Center. No one can get the services for free and all users must pay their fair share.
  • Account code 54998 must be used when billing service fees to C&G projects (project IDs that begin with a “5”).
  • Use rates must be revised at least every two years (as well as when necessary as described in the chart above).
  • An Annual Service Center Certification must be signed by the Director or Dean to ensure that the colleges are aware of their compliance requirements when charging C&G projects.

Required Documentation and Tracking

Service Centers must keep accounting records and usage logs to comply with University and federal requirements. Below are sample requirements:

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